{"id":478,"date":"2018-09-20T15:08:02","date_gmt":"2018-09-20T14:08:02","guid":{"rendered":"http:\/\/18.lyitsu.ie\/?page_id=478"},"modified":"2022-08-17T16:06:45","modified_gmt":"2022-08-17T15:06:45","slug":"privacy-policy-2","status":"publish","type":"page","link":"https:\/\/atusudonegal.ie\/privacy-policy-2\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"\t\t
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Privacy Policy<\/h1>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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\u00a0ATU Students’ Union Donegal –\u00a0Data Protection \u00a0Notice to Students<\/b><\/h3>

As a student of ATU, some of your personal data will be processed by ATU Students’ Union Donegal (ATUSU Donegal).<\/b>\u00a0 <\/span>The data held by ATUSU Donegal\u00a0is collected from ATU and directly from yourself during the following processes:<\/b><\/p>

  • Campaigns<\/li>
  • Class Reps<\/li>
  • Cr\u00e8che Subsidy Applications<\/li>
  • Clubs & Societies Programme<\/li>
  • Working Groups<\/li>
  • Scholarships<\/li>
  • Graduations<\/li>
  • Student Union Elections<\/li>
  • Student Enquiries (to the SU)<\/li>
  • Grants<\/li><\/ul>

    Personal information held by ATUSU Donegal\u00a0is treated with the highest standards of security and confidentiality in accordance with data protection legislation.<\/em><\/p>

    \u00a0What information do we collect about you?<\/b><\/h4>

    The types of personal data processed by ATUSU Donegal\u00a0include, inter alia:<\/b><\/p>

    • Student ID number(s)<\/li>
    • Name, date of birth and telephone numbers<\/li>
    • Addresses (home and term addresses)<\/li>
    • Names, ages and birth certificates of dependent children<\/li>
    • PPS number<\/li>
    • Email address<\/li>
    • Next of kin\/emergency contact details<\/li>
    • Details of previous examination\/semester results<\/li>
    • Name of Cr\u00e8che\/Childcare your child\/children attend<\/li>
    • Course details<\/li>
    • Financial information (including details of funding and status of fees)<\/li>
    • Bank details, including IBAN, BIC, Name of bank\/building society<\/li>
    • Academic status<\/li>
    • Attendance records<\/li>
    • Engagement with IT system<\/li>
    • Health and disability information<\/li>
    • Socio economic grouping<\/li>
    • Occupation<\/li>
    • Employment status<\/li>
    • Income details<\/li>
    • Gender<\/li>
    • Disciplinary information<\/li>
    • Image in CCTV footage\/photography\/filming<\/li><\/ul>

      How do we use the information about you?<\/b><\/h4>

      The purposes for which ATUSU Donegal\u00a0may process your personal information include:<\/b><\/p>

      • To monitor and evaluate the student experience<\/li>
      • To administer any funding due to you<\/li>
      • To identify you and enable you to access resources by means of your ID cards<\/li>
      • To enable effective communication with you<\/li>
      • To process scholarships, prizes and awards<\/li>
      • To ensure your health, safety and well-being<\/li>
      • To provide information to organisations such as the Social Welfare, Revenue, SUSI, the Garda\u00ed, in line with legal and government requirements<\/li>
      • To produce reports and aggregated statistics for management and research purposes in order to plan and improve services<\/li>
      • To administer voluntary surveys of student opinion about your experience and the performance of the ATUSU Donegal<\/li>
      • To create and publish print & electronic material (e.g. handbook, posters, website, etc) for promotional and archival purposes<\/li>
      • To maintain a proportionate CCTV system for the specific purposes outlined in the ATU CCTV Policy<\/li>
      • To assist with law enforcement or where required or authorised by law<\/li>
      • To confirm the details of your academic achievements, for the purpose of any applications for awards, funding or scholarships submitted by you, a core record of your studies is only retained for as long as it is necessary to do so<\/li>
      • To respond to requests for information made under data protection legislation<\/li>
      • To allow our appointed graduation gowning and photography company\/ies to set up a booking facility\/ies for graduation gowning & photography<\/li><\/ul>

        Does ATUSU share your data with any third parties?<\/b><\/h4>

        ATUSU undertakes to maintain your information securely and restricts access to employees, officers, ATU and data processors on a strictly need to know basis.<\/strong><\/p>

        Below are examples of when ATUSU Donegal\u00a0will release data about you to third parties (i.e. outside ATU) where we have a legitimate reason in connection with your time here at the Institute.<\/b><\/p>

        ATUSU Donegal\u00a0may share your relevant personal data with bodies including the following:<\/p>

        • Student Universal Support Ireland (SUSI) for grant eligibility purposes<\/li>
        • Department of Social Protection to verify employment status and eligibility for allowances<\/li>
        • Revenue Commissioners<\/li>
        • Sponsors funding student prizes and awards (your name only)<\/li>
        • Potential employers\/recruitment companies for verification of reference<\/li>
        • Irish Survey of Student Engagement (ISSE)<\/li>
        • Legal advisors<\/li>
        • An Garda S\u00edoch\u00e1na to assist in the prevention or detection of crime<\/li>
        • Auditors<\/li>
        • Our appointed graduation gowning and photography company\/ies<\/li>
        • On ATUSU Website and social media pages for Clubs & Societies contact details (first name and student email address only)<\/li><\/ul>

          This is not an exhaustive list and any other disclosures to third parties not listed here are made only where there is <\/em>legitimate reason to do so and in accordance with the law.<\/em><\/p>

          Parents, guardians and other relatives<\/b><\/h4>

          It is your responsibility as a student to communicate and engage with ATUSU Donegal\u00a0on relevant matters.\u00a0\u00a0ATUSU Donegal\u00a0will not disclose your data to parents or relatives without your consent, other than in exceptional circumstances i.e. where there is potential danger to the health or well-being of a student.\u00a0 We may agree to discuss matters relating to you with a parent\/relative but only if you consent to this.\u00a0 Exceptionally, where urgent communication with a student through direct contact details is not possible or has, following repeated attempts, been unsuccessful, contact may be via a student\u2019s parents and\/or next of kin using contact details provided by the student.<\/p>

          Publications<\/b><\/h4>

          All graduating students, including those graduating in absentia, will have their name, award and classification listed in the graduation booklet (name, student number and relevant school will also be provided to the photography and gowning company).\u00a0 The graduation ceremonies are streamed live on the internet and are recorded for publication on the internet and for archival purposes.<\/p>

          Many ATUSU Donegal\u00a0events are recorded and streamed\/published on the ATUSU Donegal\u00a0website\/social media pages.<\/p>

          Individual Rights<\/b><\/h4>

          You have the following rights, subject to certain exemptions, in relation to your data:<\/strong><\/p>

          • The right to be informed about the data processing that ATUSU Donegal\u00a0does<\/li>
          • The right to request access to your personal data held by ATUSU Donegal\u2013 to have a copy of the personal data that we hold about you<\/li>
          • The right to rectification \u2013 to have inaccurate or incomplete personal data rectified<\/li>
          • The right to erasure of personal data where there is no legitimate reason for ATUSU Donegal\u00a0to continue to process your personal data<\/li>
          • The right to restrict the processing of personal data \u2013 you have the right to block the processing of your personal data in specific situations<\/li>
          • The right to object \u2013 you can object to the processing of your personal data by ATUSU Donegal\u00a0in certain circumstances, including the sending & receipt of direct marketing material<\/li>
          • The right to object to automated decision making & profiling.\u00a0\u00a0ATUSU Donegal\u00a0does not currently make decisions affecting students by automatic means without human intervention<\/li><\/ul>

            In order to exercise any of the above rights please contact us using the contact details set out below.<\/em><\/p>

            Data Retention<\/b><\/h4>

            ATUSU Donegal\u00a0will retain your personal data in accordance with the ATU retention policy in the data inventories.\u00a0 The policy operates on the principle that personal data is kept for no longer than is necessary for the purpose for which we collected it.\u00a0 It is also kept in accordance with any legal requirements that are imposed on us.\u00a0 This means that the retention period for your personal data varies depending on the type of personal data.<\/p>

            Security<\/b><\/h4>

            We are committed to ensuring that your personal data is secure with us and with the data processors who act on our behalf.\u00a0 We are continuously taking technical and organisational steps to better protect your information.\u00a0 Data Protection training has been made available to all staff.<\/p>

            Website Privacy Policy<\/b><\/h4>

            The ATUSU Donegal website privacy policy explains how data may be gathered about users of the ATUSU Donegal\u00a0website.<\/b>\u00a0<\/span><\/p>

            How ATUSU Donegal\u00a0will contact you<\/h4>

            We may contact you by telephone, email or post.\u00a0 In addition, if you have provided us with your mobile number, we may text you with relevant information e.g. exam information, grant information, appointment reminders, etc.\u00a0 We are reviewing the legal basis for sending you text, and in the event that it is consent, we will review how your consent will be captured and maintained in line with the requirements of GDPR. \u00a0<\/p>

            How to contact us<\/b><\/h4>

            Please contact us if you have any questions about the information we hold about you or to request a copy of that information:<\/strong><\/p>

            In writing<\/strong>:
            <\/span>Data Protection Officer,\u00a0
            <\/span>ATU Donegal,\u00a0
            Port Road,\u00a0
            Letterkenny,\u00a0
            Co. Donegal\u00a0
            F92 FC93<\/p>

            Data Controller:<\/b>
            Atlantic Technological University Donegal,\u00a0
            ATU Donegal,\u00a0
            Port Road,\u00a0
            Letterkenny,\u00a0
            Co. Donegal
            Telephone: 353 (0)74 918 6000<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

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